CONSTITUTION & RULES
Latest Amendment Date: 8th July 2009
The Club shall be
called PARKCELTIC SUMMERHILL FOOTBALL CLUB
to as the Club) and it shall seek affiliation to and be bound by the
rules of the Football Association of Ireland and the Meath &
District League or any other such League as the club may decide to
- The aim of the club
shall be the development, promotion and playing of Associated
Football and the provision of facilities for that purpose.
The Club is committed to encouraging the highest ethical standards.
All individuals involved in the Club should conduct themselves with
integrity, transparency, accountability and in a fair and equitable
- The Club shall be
entirely non-political, non sectarian and ran on an amateur
- The club shall consist
of the following members: (a) Senior members, (b) Junior Members
(a member who has not reached the age of 18 on July 1st
of that year) and (c) Honorary Members.
Membership of the club shall be open to all persons
approved by the Club Committee.
Membership shall run from the 1st of July
to the 30th of June on the following year.
Members in each category
shall pay Membership fees as fixed by the Club Committee on a yearly
basis. The Club as decided at a Club General Meeting may also
require Members to contribute to the funds of the Club by way of a
- Membership is assumed upon:
- Payment of the relevant membership fee
- Registration as a player
- Use of the Club facilities on a
All members joining the Club shall be deemed to agree
to be bound to the membership rules and to accept the terms of this
Constitution and any Bye-laws from time to time adopted by the Club.
They will also be required to conduct themselves in accordance with
the Club's ethical framework and the bye-laws as to discipline set
Any member whose membership subscription remains
unpaid on 1st November shall cease to be a member of the
Club. Payment of the subscription later than this date shall be
treated as a new application for membership in accordance with the
- A period of one month shall be allowed for
the payment of the relevant membership fee for those members who
join after 1st September of any year. The membership fee for
those becoming members of the Club after 1st January shall be
The Secretary shall keep a Membership Register. In the
event of a member’s resignation or expulsion, his or her name shall
be removed from the Membership Register.
The property of the club shall be vested in Trustees,
by whom and against whom all proceedings in the name of the Club
shall be taken.
The Trustees shall be indemnified by the Senior
Members against all liabilities and expenses incurred by them as
Trustees, in so far as the assets of the Club shall be deficient and
such indemnity shall be a condition of membership of the Club.
Each Trustee shall, at the discretion of the Club
Committee, be an honorary member and shall be elected at a General
Meeting and shall hold office for life or until he/she resigns or is
removed from Office by a resolution carried by a majority of Senior
Members voting at a General Meeting of the Club.
The Trustees shall deal with the Property of the club
solely as directed by the resolution of the Committee of which entry
in the Minutes Book shall be conclusive evidence.
5. THE COMMITTEE
The business and affairs of the Club shall be managed
by a Committee which shall be elected at an Annual General Meeting
and shall hold office until the conclusion of the following Annual
General Meeting (unless otherwise resolved at a Special General
- The Club Committee can consist of the
following Club Officers: Chairperson, Vice Chairperson,
Treasurer, Assistant Treasurer, Secretary, Assistant Secretary,
Underage Secretary and PRO plus up to 6 other members, elected
at an Annual General Meeting. The positions of President and
Vice president are Honorary Positions within the Club if so
A candidate for election to the Committee must have
been a Senior Member of the Club for at least six months prior to
the date of the Annual General Meeting at which he/she is proposed
as a candidate.
One person may hold no more than two positions of Club
Officer at any time.
Any 2 Senior Members of the Club may nominate a
(qualifying) member as a candidate for election to the Committee
either in writing to the Secretary 5 days prior to the Annual
General Meeting or from the floor at such Annual General Meeting.
All Committee members must be members of the Club.
Any member of the Committee shall automatically cease
to hold Office on resignation from the Committee, on ceasing to be a
Senior Member of the Club, on being requested to resign by letter or
other instrument in writing signed by all the other members of the
Committee or on being removed from Office by a Resolution carried by
at least two thirds of Senior Members present and voting at a
General Meeting of the Club.
The Committee may, at its discretion, appoint a member
to fill any vacancies that may occur in its ranks. The member so
appointed shall hold office only until the conclusion of the next
Annual General Meeting.
The Committee shall have the power to appoint and fill
such sub-committees as they may consider necessary to fulfil the
objectives of the club.
- The Committee shall have power to make
order or rescind local rules, bye-laws and regulations for the
management of the Club as they consider necessary. Such local
rules, bye-laws and regulations shall be posted on a Club Notice
Board and every member or other person using the Club House or
the Club’s facilities shall be subject to any comply with them.
The Committee shall have the power to appoint and
dismiss such employees as they deem necessary for the due management
of the club.
The Committee shall have the power to appoint whatever
officials they deem necessary, who will act in their respective
capacity until the date of the following Annual General Meeting.
These shall include (but are not limited to) Team Managers, Coaches,
Trainers, Public Relations Officers, Child Welfare Officers and
Groundsmen. In addition, the Committee shall have the power to
terminate any of these appointments and to appoint a replacement up
to the following Annual General Meeting.
The Committee shall ensure that correct accounts and
books shall be kept and for the production of same at the Annual
General Meeting in such a manner as is necessary to give a true and
fair account of the state of the Club’s affairs and to explain its
transactions and finances.
The Committee shall be responsible for (a) keeping all
Club records, (b) attention to relevant correspondence and
maintenance of same and (c) representation at all necessary meetings
and so forth.
The Committee shall meet on not less than 10 occasions
Meetings of the Club Committee shall be chaired by
either the Club Chairman or the Vice Chairman. In their absence, the
meeting shall be chaired by some member of the Committee who shall
be moved to the Chair.
The required number to form a quorum for the purposes
of conducting a meeting shall be 5.
Decisions of the Club Committee shall be made by a
simple majority of those attending the Club Committee meeting. The
Chairperson of the Club Committee meeting shall have a casting vote
in all matters in the event of a tie, except for disciplinary votes.
Decisions of the Club Committee of meetings shall be
entered into the Minute Book of the Club to be maintained by the
The position of a member of the Committee shall be
vacated if the member shall be absent without permission or
satisfactory explanation at any three consecutive meetings of
the Committee. Unexplained absences from what a majority of other
committee members consider to be an unacceptable number of meetings
may lead to the committee member’s position being vacated. This will
be decided upon by ballot by qualifying committee members and
notified in advance to the committee member in question,
Any member of the Club Committee may call a meeting of
the Club Committee by giving not less than 7 days notice to all
members of the Club Committee.
The Club Committee shall have the power to decide all
questions and disputes arising in respect of any issue concerning
the Club Rules. The Committee’s interpretation of all rules of the
Club shall be binding on all Club Members, unless and until the same
is set aside or otherwise varied by a General Meeting of the Club.
- Honorary Members shall be entitled to
attend all Committee Meetings and to raise all and any matters
there at as they may consider appropriate but they shall not be
entitled to cast any vote in any matter arising for
determination before the Committee.
The Annual General Meeting usually
fulfils the basic purposes of electing officers and other members of
the Executive Committee, of reviewing the Accounts and of
considering other matters of importance to the Club membership. It
also considers changes to the Constitution.
The Club shall hold an Annual General Meeting in the
month of May or June of each year to:
Approve the minutes of the previous year’s AGM.
Receive reports from the Chairperson and Secretary.
Receive a report from the Treasurer and approve the Annual Accounts.
Elect the Executive Committee.
Appoint someone responsible for certifying the Club’s accounts.
Consider changes to the Constitution.
Deal with other relevant business.
The Date so fixed for the Annual General Meeting shall
be posted on the Club Notice Board(s) at least 14 days before the
meeting specifying the time and place of the meeting. The Club
Committee may, at their discretion, also use additional means of
notifying club members of General Meetings.
Notice of any resolution to be proposed at the AGM
shall be given in writing to the Club Secretary not less than 7 days
before the Meeting.
A Special General Meeting (SGM) or Extraordinary
General Meeting (EGM) may be called at any time by the majority of
the Committee. Any member who wishes to call an E.G.M must propose a
motion specifying the business to be transacted and have it signed
by at least twenty five of the Senior Members of the Club. The
meeting must take place within 21 days of the Secretary receiving
notice of the request, whilst 7 days notice shall be given
specifying the time and place of the meeting. Business at an SGM may
be any business that may be transacted at an AGM.
General Meetings shall be chaired by either the Club
Chairman or the Vice Chairman. In their absence, the meeting shall
be chaired by some member of the Committee who shall be moved to the
Each qualifying member present shall have one vote and
resolutions shall be passed by a simple majority. In the event of an
equality of votes the Chairperson of the Meeting shall have a
The quorum for a General Meeting shall be 12 members.
Voting shall be by ballot or show of hands at the chair’s option. No
voting by proxy shall be allowed. Only senior members of at least
six months standing shall be allowed to vote.
The Club Secretary, or in their absence a member of
the Club Committee, shall enter Minutes of General Meetings into the
Minute Book of the Club.
REGULATIONS & DISCLIPINARY ISSUES
The Club shall have the status of an Affiliated Member
Club of Meath & District League.
The Club will abide by The Football Association of
Ireland’s Child Protection Policies and Procedures, Codes of Conduct
and the Equal Opportunities and Anti-Discrimination Policy.
Any member of the club whose conduct in or out of the
Club is in the opinion of the Committee injurious or detrimental to
the interests of the Club may be suspended, asked to resign or be
expelled in accordance with the following procedure:
The Committee shall at one of its meetings consider whether the
conduct in question is injurious or detrimental to the interests of
The member shall be invited to attend either this meeting or a
subsequent meeting so that he/she may offer an explanation of the
conduct at issue. He/She will be given at least 3 days notice of
If the member offers no explanation, or if the explanation is, in
the opinion of the Committee, unsatisfactory, the Committee shall be
empowered to do any or all of the following:
- Suspend the member
for such period not exceeding 3 months.
- Request the
member to resign immediately.
- Remove the
member’s name from the membership list of the club
with written notification
sent to the member.
The member concerned shall be entitled within 7 days of the
decision being notified to him/her to appeal against it by
requesting the Committee in writing to call an Extraordinary General
Meeting to consider and confirm, rescind or vary the Committee’s
Such a meeting is to be called within 3 weeks of the date of
such a request. Voting will be by ballot, with a two thirds majority
required to carry a vote. The member concerned will be notified of
the result both verbally and in writing.
Any player that is under suspension or that has unpaid
membership fees can not be granted a transfer to another club until
suspension is complete or fees are fully paid up.
All cheques drawn against the Club’s funds shall be
signed by the Treasurer and one of two other nominated
office-bearers. (The Club may
decide that the signature of the Treasurer is sufficient for the
issue of cheques up to, say, €25. A bank manager will be able to
advice on the opening of bank accounts.).
All personal belongings of members, employees,
visitors and others on or in the Club premises (either in the Club
House or outside it) shall be at the sole risk of the owner and the
Club or Committee shall not be responsible for any loss or damage
thereto. This rule shall not prejudice any claim by the Club or any
member thereof or the Committee or the owner against any insurance
company for the loss or damage sustained.
The Committee of the Club and all Club Members and
Appointees are fully committed to the appointment of the Club Child
Welfare Officer and to the operation of the Club’s Child Welfare
Policy. It is accepted that:
The Club Child Welfare Officer shall not be a Member
of the Club.
The Club Child Welfare Officer shall receive the full
co-operation of all Members and Appointees of the Club and shall
have free access to all Club records in relation to the
investigation of any matter of concern.
The authority of the Club Child Welfare Officer in
relation to matters of Child Welfare shall exceed the authority of
the Committee in such matters and the Committee on behalf of all
Club Members shall accept any decisions handed down by the Child
Welfare Officer and ensure the implementation of any instructions in
relation to those decisions.
The Committee of the Club in conjunction with the
Child Welfare Officer shall appoint Child Welfare Implementation
Officers to assist with the ongoing operation of the Club Child
All Managers, Coaches, Trainers or other persons
involved with or supervising Members under the age of 18 years at
any time, shall only be permitted to do so after satisfactory
processing of at least two references from independent persons and
after proper familiarisation with her responsibilities under the
Club Child Welfare Policy.
10. Constitutional Amendments
- Any alteration to this Constitution may
only be made by a two thirds majority at an Annual General
Meeting or Extraordinary General Meeting, provided that however
the Committee may later add or delete from these rules for the
propose of complying with an Act of the Oireachtas or Bye-law of
the Local Authority.
- Not withstanding anything here in before
contained no alteration to this Constitution shall be
entertained by any Annual General Meeting or Extraordinary
General Meeting unless the proposal shall have been made by the
Committee as here in under provided or by written Notice of
Motion signed by at least five members and given in writing to
the Secretary at least fourteen days before the date of the
Annual General Meeting or Extraordinary General Meeting. Upon
receipt of any suck Notice signed by at least five members as
aforesaid the Secretary shall cause a copy of the said Notice to
be posted on the Club Notice Board at least seven days before
the date of the meeting.